We are seeking a take-charge Office Manager to assist us in maintaining a highly efficient and professional office environment.  This position will oversee or handle all office activities to achieve maximum expense control and productivity.  The Office Manager will serve as a focal point for all facilities and office infrastructure needs.

Primary Responsibilities:

• Greet and direct agency guests as well as answering and directing phone calls to the primary agency line.
• Handle all facilities-related tasks, including building and parking maintenance, office esthetics.
• Ensure all office equipment is running efficiently, including phones, printers and copiers.
• Order all office supplies and equipment.
• Set up office space for new employees.
• Maintain the company handbook
• Distribute mail, send and receive Fed EX and UPS packages.
• Maintain office master schedules (calendars, vacations, employee extensions, etc.).
• Responsible for the hiring and supervision of administrative temporary staff on an as-needed basis.
• Keep office organized and clean.
• Provide catering support for internal and external events.    
• Handle administrative requests (i.e., faxes, mailings, couriers) and errand requests (keys made, lunch pickup, etc.)  
• Assist with new business development, including portfolio inventory and mailing
• Arrange travel according to company policy.
• Provide support to Phil Johnson and executive team relative to scheduling, travel, hospitality and administrative support.     
• Plan special office events such as holiday party and company retreat.
• Provide back-up to other administrative staff as needed.

Required Skills: 

• College Degree;
• 3- 5 years of relevant experience
• Proficiency Microsoft applications (Word, Excel, Outlook);
• Strong interpersonal and organizations skills;
• Excellent attention to detail and ability to prioritize;
• Positive attitude;
• Solid communication skills, both written and oral;
• Ability to multi-task;
• Ability to take initiative
• Ability to work well under pressure and adhere to deadlines;
• Dependability
• Solid work ethic.

PJA is looking for a seasoned Account Supervisor to join our Cambridge, MA office. If you have 6-8 years of progressive experience in a marketing or advertising agency environment, a proven ability to partner with clients to create and execute strategic marketing plans, strong presentation and persuasion skills, and the ability to lead a cross-functional team, we would love to speak with you. We're looking for candidates with significant experience in managing integrated digital campaigns. Experience in direct marketing, including familiarity with database management and customer segmentation is a requirement.